Board Policies

By-Laws
Code of Ethics
Conflict of Interest
Fiscal Responsibility
Procurement
Payments and Disbursements
Reimbursement of Expense
Whistle Blower

 

By-Laws

Anderson Public Library
Board of Trustees
By-Laws
Revised 7/17/12
Amended 10/22/12
Amended 2/19/13
Reviewed 7/14/15
Amended 6/20/17

Article I – Authority

This Board of Trustees, designated as the ANDERSON COUNTY PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES, having been officially appointed by the County Judge Executive of Anderson County in accordance with Kentucky Revised Statute 173.725, serves as the legal body corporate through which library service may be provided in, and for the people of, Anderson County.

Article II – Purpose

The purpose of this Board is to foster and promote library service for the people of Anderson County. This shall consist of establishing, equipping and maintaining libraries and/or contracting with existing libraries for the furnishing of library service for the county and doing all things necessary to provide the best and most efficient library service.

Article III – Membership

This Board shall consist of five members.  The members must have a library card and be in good standing with the library.  In varying degrees the following qualities are valuable and should be represented:

​Financial, legal and business experience
​Understanding of county interests, needs, and problems
​Knowledge of general social relations
​Good relations with the public

Article IV – Appointment and Term of Membership

Members of this Board shall be appointed in accordance with the Kentucky Revised Statutes. Terms shall begin at the August Board meeting of the year of such appointment. Board members shall serve for a term of four (4) years and may serve for no more than two (2) consecutive terms. When a Member resigns or is removed prior to the end of his/term, a successor will be designated by the appointing authority. The successor shall fulfill the term of the departing Member.

Article V -Quorum

A quorum for the transaction of business shall consist of three (3) members of the board.  If the quorum consists of only three members, their vote upon any official business brought before them must be unanimous.

Article VI – Voting

Each member of the Board shall be entitled to one vote on all matters brought to a vote during a regular or special meeting in which said member is present and a quorum is present at the time. No voting shall be done by proxy.

Article VII – Duties and Responsibilities

The duties and responsibilities of the Board of Trustees shall be to:

1. Determine the purposes of the library  and secure adequate funds for the continued operation of the library
2.  Employ a competent and qualified library director
3.  Determine, review and revise Library policies as necessary
4.  Know the program and needs of the library in relation to the community.
5.  Assist in the preparation of the annual budget
6.  Work actively for the improvement of all libraries by supporting library legislation in the state and nation
7.  Attend all board meetings
8.  Attend regional, state, and national trustee meetings and workshops
9.  Cooperate and consult with the Kentucky Department for Libraries and Archives in the development of library services.
10.  Report regularly to governing officials and the general public.

Article VIII – Officers

The Officers of the Board shall be President, Vice-President, Secretary, and Treasurer. Officers shall be elected at the regular September meeting.  All elected Officers shall serve for a term of two (2) years and are subject to re-election.

Article IX – Duties of Officers

Section 1:  President

The President of the Board shall:

​a.​ Preside at all meetings.
​b. ​Appoint all committees.
​c. ​Authorize calls for special meetings.
​d.  ​Generally perform the duties of a presiding officer.

Section 2:  Vice-President

The Vice-President shall perform all the duties and assume all the responsibilities of the President in his/her absence at a regular or special meeting of the Board.

Section 3:  Secretary

The Secretary of the Board shall:

a. ​Keep a true and accurate account of all proceedings of the board meetings.
​b.​ Ensure the safekeeping of all official minutes and other official records of the Board.
​c. ​Oversee or create all official correspondence from the Board.

Section 4:  Treasurer

The Treasurer of the Board shall:

​a.​ Have charge of the library funds and income
​b.​ Ensure that proper financial records are kept showing receipts and disbursements of the ​Board.
​c. ​Ensure that a financial report is prepared for each regular meeting of the Board.
​d.​ Perform all the duties and assume all the responsibilities of the President in his/her absence ​and in the absence of the Vice-President at a regular or special meeting of the Board.

Article X – Meetings

Section 1:  Regular Meetings

The regular monthly meetings of the Board shall be held on the third Tuesday of each month at 6:00 p.m.  All meetings will take place at the library unless an exception is noted and posted at least 24 hours in advance.

Section 2:  Special Meetings

Special meetings of the Board may be authorized by the President or by a majority of the members of the Library Board. Any two members of the Board can have a call for a special meeting issued. Notification of special meetings shall be posted at the library at least twenty-four (24) hours prior to the scheduled meeting time.

Article XI – Order of Business

The regular order of business to be conducted at meetings of the Board shall include the following items:

1.  Call to order
2.  Public Comment (as necessary)
3.  Approval of minutes
4.  Treasurer’s report
5.  Director’s Report
6.  Old Business
7.  New Business
8.  Regional Report
9.  Adjournment

Article XII – Committees

The President may appoint special committees for the study and investigation of special problems.  Such committees shall serve until the work for which they were appointed is completed.

Article XIII – Fiscal Year

The fiscal year shall be from July 1st and close June 30th.

Article XIV – Duties of the Library Director

The Library Director shall be considered the Library’s executive officer and shall:

1. Have complete charge of the administration of the Library according to established policy.
2. Be held responsible for:
a. The care of the building and equipment
b. The efficiency of the library’s service to the public
c. The operation of the library under the financial conditions set forth in the annual budget
3. Attend all Board meetings other than the time during which his/her own salary or tenure is being discussed.
4. Draw up the agenda, in consultation with the President, for board meetings.
5. Determine and recommend needed policies for Board action.
6. Make regular reports on the progress of the Library.

Article XV – Amendments

These BYLAWS, as officially adopted, shall be amended only in accordance with the following procedure:

1. All members shall be furnished a written copy of the proposed changes and/or amendments at least one month prior to any official vote on said proposed changes and/or amendments.

2. Any changes and/or amendments to the official BYLAWS shall be discussed at an official regular meeting of the Board held in accordance with the provisions of the BYLAWS presently in effect.

3. A unanimous vote of the members present is required to adopt any proposed changes and/or amendments.

 

Code of Ethics

County Code of Ethics Resolution
Approved November 19, 2013

In accordance with KRS 65A, the Anderson Public Library Board of Trustees (Board) resolves that it places itself under the Anderson County Ethics Code as now written and as it may be amended in the future. The Board reserves the right to review the code annually to keep abreast of any changes that are made to the code by the county. The Board shall also continue to abide by any statutes and administrative regulations which may be applicable to this entity both now and in the future. The Board further reaffirms the Anderson Public Library Board of Trustees Code of Ethics Policy adopted on May 15, 2012.

Code of Ethics Policy
Approved 5/15/12

The Anderson Public Library Board of Trustees depends on the trust of the community to successfully achieve the mission of the Library. Therefore, it is crucial that all Board members strive to maintain the highest ethical standards when conducting business on behalf of the Library. All Board members affirm that they shall:

• Accept and carry out all duties and functions of the position of Trustee with absolute truth, integrity, and honor.
• Recognize that their authority lies only within the legal actions of the Board and not with its individual members.
• Respect the confidential nature of Library business while being aware of and complying with all applicable laws governing the freedom of information.
• Immediately disclose to the Board any conflict of interest they may have with regard to any official action or business before the Board and abstain from any involvement in or decision-making on said issue if they do have such a conflict of interest.
• Avoid situations in which there is a reasonable probability that their personal interests may appear to be in conflict with the best interests of the Library.
• Ensure that their personal philosophies or interests do not interfere with or compromise their ability to carry out their duties in a fair, impartial and objective manner.
• Abstain from using Library resources, or allowing Library resources to be used, for their own personal interest or financial benefit.
• Abstain from using or attempting to use their position as Trustee to obtain personal privileges or advantages for themselves, their friends, or their families.
• Strive to uphold the integrity of the Library and be respectful to their fellow Board members.

To preserve and uphold the Anderson Public Library’s reputation as an organization of unimpeachable integrity, each Board member will sign a statement acknowledging receipt and understanding of the Code of Ethics and Conflict of Interest Policies at the beginning of each fiscal year (and at the commencement of his/her service) during his or her tenure on the Anderson Public Library Board of Trustees.

If any Board member appears to be in conflict with the statements above, he or she will be asked to meet with the Board as a whole to discuss the issue. The Board will make a recommendation to the Board member as to how the conflict may be rectified. Failure to rectify the conflict to the satisfaction of the Board and/or governing law may result in a Board recommendation for the removal of the offending Board member.

 

Conflict of Interest

Conflict of Interest Policy
Adopted 5/15/12

The Anderson Public Library Board of Trustees believes that it is fundamentally important that the public perceives that all policies and decisions of the Board are fairly and impartially determined, and that the personal financial interests of the Board members do not conflict with the interests of the Library. To that end, all Board members must adhere to the following:
1. A Board member shall not participate, directly or indirectly, in the making of any contract on behalf of the Library in which he or she has a personal financial interest; nor shall a Board Member participate in any decision or recommendation involving the Library in which they have a personal financial interest.
2. Any Board member aware of a personal conflict of interest regarding a matter coming before the Board shall bring this to the attention of the Board. The President of the Board shall rule as to whether the situation constitutes a conflict. If a conflict exists, the Board member shall abstain from voting and excuse him/herself from any discussion regarding the matter by leaving the room, and shall not be counted in determining the quorum if that has not already been established for the meeting. These points shall be recorded in the Minutes of such meetings.
3. In the event that the President has a conflict or perceived conflict, the Vice-President will fulfill the role of investigating and ruling on the conflict.
4. A Board member shall not participate in any way in deciding whether to hire any person related to him/her by blood or marriage closer than a second cousin, as an employee of the Library.
5. The Board, in accordance with this policy and applicable law, shall deal with any conflict of interest brought to its attention.

The following statement will be completed and signed annually by each Board member. This requirement does not absolve any Board members of their independent obligation to disclose any conflict of interest as it arises on an ongoing basis. Completed forms shall be reviewed by the Library’s attorney and retained as a part of the Library’s financial records:

Conflict of Interest Statement

I, __________________________, acknowledge my receipt, review, and understanding of the Anderson Public Library Board of Trustees’ Code of Ethics and Conflict of Interest Policies. As a part of my commitment to the transparent administration of the Library’s business and finances, I affirm as follows:

I have no affiliations to business, political, or other interests which would influence the decisions that I make in regards to the Library’s business and
finance.

I disclose the following affiliations that may influence my decisions or that should be a consideration when actions are made by the Board:

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

__________________________________________________________________________________________________________

Signed: ____________________________________ Date: _____________________

 

Fiscal Responsibility

Fiscal Responsibility Policy
Adopted 6/19/12

General Purpose:

It is the policy of the Anderson Public Library that public office not be used for personal gain, and that Board members and the Director are to remain objective in their duties and responsive to the needs of the public they serve. Accordingly, the Director and Board members must maintain the highest commitment to their responsibilities as stewards of the Library.

District Funds:

The Anderson Public Library defines all Library funds as “Public Funds.” This includes, but is not limited to, all sums actually received in cash or negotiable instruments from all sources, whether or not the money has ever been deposited into a Library account. Any money controlled by the Library, including gifts, fines, fees and all funds received from any source, are considered “public funds” and are governed by this policy.

Personal Use of Library Assets:

Neither the Director nor any Board member will use or permit the use of Library funds, vehicles, equipment, telephones, materials or property for their own personal benefit or profit. Neither the Director nor a Board member will ask or require a Library employee to perform services for the personal benefit or profit of a Board member or the Director. The Director and all Board members will safeguard Library property, equipment, moneys and assets against unauthorized use or removal, as well as from loss due to criminal acts or breach of trust.

Segregation of Fiscal Duties and Internal Controls:

No one person should control or perform all key aspects of a transaction or financial event. Segregation of duties is an important internal control activity that helps detect errors in a timely manner and deters improper activities. Internal controls instituted by the Library will assist the board in maintaining adequate fiscal oversight of the expenditure of funds.

The Anderson Public Library shall institute a system of internal controls and a segregation of duties which meet or exceed the 32 guidelines outlined in the Kentucky Auditor of Public Accounts – Recommendations for Public and Nonprofit Boards (March 2010 revision). The adequacy of these guidelines and our compliance efforts should be reviewed after each audit and as otherwise needed. Procedures shall be modified to correct any deficiencies discovered during regular audits or at any other time.

Policy Enforcement:

All Library employees, the Director and Board members are bound by this policy. Any alleged violation of this policy by Library staff shall be investigated by the Director. If an actual violation is determined to have occurred, the Director shall impose sanctions appropriate to the degree of violation, up to and including termination. Any employee impacted by an action under this policy may appeal to the Board, as allowed by the Library’s general employee policies.

Any alleged violation of this policy by the Director shall be investigated by the Board, or by a committee appointed by the Board for this purpose. If an actual violation is determined to have occurred, the Board shall impose sanctions appropriate to the degree of violation, up to and including termination.

Any alleged violation by a Board member shall be investigated by the remaining Board members. If an actual violation is determined to have occurred, the Board may impose sanctions as warranted, up to and including requesting the resignation of the Board member. At the option of the Board, and in accordance with KRS 65.007, the fiscal court may be requested to instigate removal proceedings for any Board member found in violation.

The Library reserves the option of reporting any significant violation of this policy to appropriate law enforcement agencies for investigation and possible prosecution.

 

Procurement

Procurement Policy
Adopted 7/17/12

As the governing authority of the Anderson County Public Library District, the Board of Trustees is authorized to enter into contracts and otherwise purchase products and services necessary to “establish, equip and maintain libraries…and do all things necessary to provide efficient library service.” KRS 173.745(1).

Purchasing Authority

Unless otherwise provided for in this policy, the Director, or designee, shall have the authority to purchase or lease products or services within the budget adopted, and may sign contracts and other instruments of the Board when authorized to do so by the Board. All procurement expenditures are subject to audit.

Any purchase or procurement of $10,000 or more not specifically included as an item within the approved budget shall be brought before the Board for approval.

Purchases over Twenty Thousand Dollars

As required under KRS 424.260, all purchase orders or contracts for products or services in excess of twenty thousand dollars ($20,000), except those exempted below, must be advertised for bid. Purchases may not be parceled, split, or scheduled over a period of time in order to subvert the intent of this requirement.

All such bid processes shall be conducted according to the provisions of KRS 424.130 and 424.140.

State or Federal [GSA] Contract Pricing

As authorized under KRS 45A.050, KRS 45A.420 and KRS 66.470, the Library may purchase products and services outside of the bidding process if those products and services meet the specifications of price contracts awarded by the state Finance and Administration Cabinet or the Federal Government.

Competitive Bidding Exemptions

The following purchases are exempt by law or Finance and Administration policy from competitive bidding. However, the Board may elect at any time to solicit bids or proposals for purchase of exempt products and services in order to obtain the best value for the Library.

• Contractual services where no competition exists, such as electrical energy, telephone service, and other public utility services. KRS 45A.095 45A.380(2)
• Contractual Services of a licensed professional, such as attorney, physician, psychiatrist, psychologist, certified public accountant, registered nurse, or educational specialist; a technician such as a plumber, electrician, carpenter, or mechanic; or an artist such as a sculptor, aesthetic painter, or musician, provided, however, that this provision shall not apply to architects or engineers providing construction management services rather than professional architect or engineer services, when a written determination has been made that competition is not feasible. KRS 45A.380
• Subscriptions for the purchase of periodicals in either paper or electronic format. A subscription may include a professional journal, newspaper, or other required publication. KRS 45A.050 45A.380(1)
• Copyrighted material in either paper or electronic format for which only one source of supply is available. Items commonly covered under this section include:
o Library books. KRS 45A.095 45A.380(1)
o Published books, maps, periodicals, and technical pamphlets. KRS 45A.050 45A.380(1)
• Works of art for museum and public display. KRS 45A.050 45A.380(1)
• Services of a visiting speaker, professor, expert witness, or performing artist. KRS 45A.095 45A.380(3)
• Rates fixed by law or ordinance. KRS 45A.09
• Cooperative purchases made between state agencies, political subdivisions, state universities, agencies of other states, or agencies of the federal government. KRS 45A.300 45A.420
• Advertisements, public media, public displays, billboards, signage, and booths. Dissemination of information and the purchase or rental of promotional related items for library use. (for clarification, see FAP 111-09-00 45A.380{2})
• Equipment repair service and parts. (for clarification, see FAP 111-09-00 45A.380{5})
• A product or service for which there is only one (1) known capable supplier as occasioned by the unique nature of the requirement, supplier, or market condition. (for clarification, see FAP 111-10-00 45A.380{2})
• Contracts for group life insurance, group health and accident insurance, group professional liability insurance, worker’s compensation insurance, and unemployment insurance. KRS 45A.380
• A product or service made necessary by an emergency which will cause public harm as a result of the delay in competitive procedures. KRS 45A.380

Purchases Less Than Twenty Thousand Dollars

Purchases of products and services less than twenty thousand dollars ($20,000) but more than five thousand dollars ($5,000) may be made in the open market, without newspaper advertisement. Such purchases shall, whenever possible, be based on at least three (3) competitive written proposals or ascertained from vendor’s price lists or other quote information. Award shall be made to the supplier offering the best value.

Purchases Less Than Five Thousand Dollars

Purchases of products and services less than five thousand dollars ($5,000.00) may be made without competitive proposals but shall be made with attention to the lowest possible cost, consistent with the needs of the Library with regard to durability, performance, delivery and service.

 

Payments and Disbursements Policy

Approved February 28, 2012
Revised 7/18/17

Review of invoices

All invoices are reviewed by the bookkeeper and/or library director. Invoices are compared with packing slips or other documentation for correct information to verify the material or service was ordered and received and the charges are correct.

The Library Director or designee, and the board treasurer approve all invoices for payment.

The bookkeeper prepares checks for payment and records these transactions in the library’s monthly expense log/bill voucher. The itemized voucher listing all payments for the month is signed by the secretary and the president after approval by the board. This signed hard copy is filed or scanned and filed as the official copy. Vouchers may not be signed electronically.

Check signatories

Check signing ability is vested with the Library Board. The Library Board may designate check signing ability as necessary to its individual members or staff members. Generally, signers will include:

President
Treasurer
Library Director
One other library manager

(Due to the separation of duties, check signing ability may not be given to the bookkeeper.)

All checks for payment are accompanied by an invoice or other documentation indicating the purpose of the payment. A copy of this documentation remains with Library payment records. The Library Director or designee (other than the bookkeeper) checks that the charged amount equals the check amount and initials and dates the documentation indicating it was reviewed for propriety.

The Library Director is not authorized to sign checks in which s/he would be the recipient of the funds expended.

Electronic Banking

Because several government entities now require on-line or electronic payment and due to the increased ease and security of these types of transactions, payment for services and goods may be made by the library electronically as appropriate. In addition to the steps taken above for payments made by physical checks, payments made by electronic means should adhere to the following guidelines:

A list of approved payees will be established and updated as appropriate by the Library Director or designee and reviewed quarterly by the Library Board. This list will be maintained by the bookkeeper

All electronic payments must be made through the main library operating account only. Individual payment methods established by individual vendors may not be used.

Automatic drafting through EBT or ATF for reoccurring expenses is allowed provided that proper written documentation for these expenses is provided and approved prior to any withdrawals taking place. This documentation must remain in the library’s files for each vendor making such withdrawals. An acknowledgement, receipt, or other documentation showing the exact amount and date of each individual transaction must still be made by the vendor so that proper review of the payment can take place.

All manually initiated electronic payments must be verified by a printed receipt, acknowledgement, or other documentation.

All invoices and printed verification documentation for payments made electronically must be reviewed for propriety by the Board Treasurer (or other Board designee) in addition to the library director. This review will be indicated by initials and date of approval.

The library bookkeeper is authorized to manually initiate payments after review and approval by the library director and Board Treasurer has taken place. Each time manual transactions are made, an itemized list must be generated showing the exact payees and amounts paid. These lists will be reviewed by the library director against the expense log/bill voucher and the monthly bank statements. These lists will also be reviewed by the library accountants during the creation of the monthly financial reports.

All electronic payments of any type will be recorded by the bookkeeper on the monthly expense log/bill voucher for review and approval by the entire Board of Trustees at their regular monthly meetings.

 

Reimbursement of Expense

Board Reimbursement of Expense Policy
Adopted 5/15/12

In compliance with KRS 173.740, members of the Anderson Public Library Board of Trustees do not receive compensation for their services, but may be reimbursed for their actual expenses necessarily incurred in the performance of their duties, including travel expenses incurred for attendance at continuing education events.

General Guidelines

Prior authorization by a vote of the Library Board is required for travel expenditures to qualify for reimbursement. Travel expenses must always be minimized to the extent reasonably possible. Original receipts must be submitted to document claimed expenses.

No expenses will be reimbursed for friends or relatives accompanying a Board member on Library business. No expenses will be paid or reimbursed for non-business-related travel or extension of stay beyond completion of the business of the Library. All travel expenses must be pre-approved to be eligible for reimbursement.

Travel Meal Expenses

Board members who engage in pre-approved out-of-town travel on official Library business will be reimbursed for any reasonable expenses incurred for meals while traveling. The Library will not reimburse for the cost of alcoholic beverages. To request reimbursement, the Board member must submit an expense voucher with receipts attached. The voucher will be signed by the Board President and Secretary and submitted to the Library Director or Bookkeeper for reimbursement.

Business Meeting Meal Expenses

The Anderson Public Library’s Board members do, on occasion, meet during meals or invite special guests (such as visiting performers/authors, and potential employees) for meals. The Board will approve all expenditures for business meeting meals in advance. No charges for alcoholic beverages will be paid by the Library. Business meeting meals should be reasonably priced and appropriate for the event with care taken to limit the expense to the Library. Excessive expenses will become the responsibility of the Board members. Receipts for all business meeting meal expenses are required before reimbursement may be made.

Mileage Reimbursements

When pre-approved out-of-town travel on official Library business is conducted using a Board member’s personal vehicle, properly documented mileage will be reimbursed by the Library. Mileage will only be reimbursed for the most direct routes between either the Board member’s residence and the destination or the Library and the destination. Library credit card(s) should not be used for gasoline expenses except when used for vehicles owned, rented or leased by the Library. Mileage will be reimbursed at the rate approved by the Commonwealth of Kentucky Finance and Administration Cabinet on a quarterly basis. This rate can be obtained from the Library Director and/or Bookkeeper. Requests for reimbursement for mileage should be submitted to the Library Director or Bookkeeper within 30 days of the date of travel.
Other Transportation Expenses

Airline, train, or other commercial transportation fares for a Board member’s pre-approved out-of-town travel on official Library business will be paid for by the Library in advance when possible. Pre-approved rental vehicles should be paid for with Library credit card. Taxis, tolls, baggage fees, parking, and other miscellaneous transportation related expenses must be paid using the Board member’s own personal funds. Receipts should be obtained whenever available and expenses documented when no receipt is made available. The Library will reimburse reasonable expenditures for these expenses upon the Board member’s return. Board members should take reasonable efforts to seek the most economical means of travel available.

Board members traveling on Library business are required to wear seatbelts and follow all other applicable laws at all times. Any fines, citations, or charges related to traffic, parking, or other violations of law are the responsibility of the Board member and will not be reimbursed by the Library.

Lodging Expenses

Pre-approved hotel expenses for pre-approved out-of-town travel on official Library business should be paid for with the Library credit card. Reasonably priced accommodations (for conferences, at the conference rate) should be sought. Only reasonable expenses related to the lodging itself will be paid for by the Library. No other expenses (telephone service, internet service, meals, etc.) should be added to the hotel expense.

Requests for Reimbursement

All requests for expense reimbursements must be submitted on appropriate forms with appropriate supporting documentation. For special trips (such as conference attendance) reimbursement requests may be made upon the Board member’s return. Routine mileage reimbursements may be requested monthly or quarterly.

 

Whistle Blower

Whistle Blower Policy
Adopted 6/19/12

The Anderson Public Library is committed to operating in compliance with all applicable laws, rules and regulations, and it prohibits unlawful retaliatory practices against its employees by any of its board members, officers, employees, or agents. This policy outlines a procedure for employees to report any actual or suspected violations of law or policy, or any facts or information relative to actual or suspected mismanagement, waste, fraud, abuse of authority, or substantial and specific danger to public health or safety to any public body with apparent authority to remedy or report such actions. This policy applies to any matter which is related to the Library’s business and does not relate to private acts of an individual not connected to the business of the Library.

The Anderson Public Library will not subject any employee to reprisal, either directly or indirectly, for having made a good faith report of suspected wrongdoing of the type set forth above, either internally to the Board or Director, or externally to any public body with apparent authority to remedy or report such wrongdoing, nor will the Library take any such retaliatory action against any person who supports, aids, or substantiates such an employee in having done so.

In addition, the Anderson Public Library will not, with the intent to retaliate, take any action harmful to any employee who has provided to law enforcement personnel, or a to court, truthful information relating to the possible commission by any of its employees, officers, Board members or other agents, of any wrongdoing of the type set forth above.

If an Anderson Public Library employee has a reasonable belief that any of the Library’s officers, employees or Board members has engaged in any wrongdoing of the type set forth above, that employee is encouraged to immediately internally report such information to the Library Director or to the Board of Trustees.

Suspected wrongdoing of the type set forth above may be internally reported by the employee confidentially or anonymously. Reports of suspected wrongdoing will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

All internal reports of suspected wrongdoing of the type set forth above will be promptly investigated as appropriate. In conducting its investigations, the Anderson Public Library will strive to keep the identity of the reporting employee(s) as confidential as possible.

The Anderson Public Library may take disciplinary action (up to and including termination) against any employee who has engaged in unlawful retaliatory conduct in violation of this policy.